One place to manage your property the building
Passport
Track and see every detail about the external canvas of your property
What you get

Three things Building Passport gives you

One platform, built specifically for the external fabric of older buildings.

Building-Management-Software

A live record of your building

Every inspection, repair, and defect logged in one place. Nothing lost between contractors or ownership changes.

Building-Management-Software-Visibility

Full visibility for owners

Owners, factors, and operators can all see the same picture. No chasing reports, no missing paperwork. Just understanding

Making maintenance easier

When the history is documented properly, decisions get easier. What needs planned and what can wait

Why we built it

A record that stays with the building, not the contractor

Most buildings we take on have no reliable history. Previous repairs are undocumented, inspection findings are lost, and owners are making decisions without the full picture. Building Passport exists because we needed a better way to look after buildings over time — and because the people responsible for them deserved the same visibility we had.

  • Every inspection logged
  • Defects tracked throughout
  • Three report types
  • Direct property access
Edinburgh-Building-Management
Questions about Building Passport or what it covers? Get in touch directly
800 +
Items in registers
100 %
Building Transparency
300 +
Active Monitors
7 +
Charts & Growing
The Problem

Buildings Lose Their History After Change

A drone can photograph a roof. It can't feel a loose slate, test a flashing joint, or identify a crack that's only visible at arm's length. Our technicians are on the roof — physically checking every element, lifting slates where needed, pressing mortar joints, and identifying anything that's moving, soft, or ready to fail.

That's the difference between a report that tells you what something looks like and one that tells you what condition it's actually in.

  • No more lost inspection reports
  • No more guessing what was repaired and when
  • No more starting from scratch after a contractor change
  • No more decisions made without the full picture
01

Survey

We carry out an initial inspection of the building's external fabric and record the findings
02

Setup

Building gets its own Passport. Surfaces mapped, components identified, condition noted
03

Item packs

Each element of the building gets a structured record — material, condition, defects, and history
04

Monitor

Defects are tracked through their lifecycle. Nothing gets lost between visits or contractors
05

Report

Condition, inspection, and maintenance reports generated directly from the live record
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access your property information in one place

Questions about Building Passport?

Get in touch and we'll walk you through what's included

    Building Passport

    Included free with every building we maintain

    No extra cost, no separate contract, no catch

    100 %
    Free To Our Clients
    Building-Passport-Platform
    What it covers

    A complete picture of your building's external fabric

    Building Passport records everything that matters about the outside of your building. The stonework, the roof, the rainwater goods, the metalwork. Each element gets its own structured record. What it's made of, what condition it's in, what's been done to it, and what needs watching.

    When something's identified as a defect, it stays in the record. You can see whether it's been monitored, when it was last looked at and when it was repaired. Nothing gets quietly forgotten between visits.

    Reports are produced from real data, not written from scratch each time.

    Inside The Platform

    What Building Passport Actually Does

    Building Passport is not a folder of PDFs. It is a live, structured record that grows with every inspection and repair. Here is what each feature does and why it matters.

    Property Health Score
    A single score summarising your building's current condition. It updates after every inspection and gives you an immediate sense of whether things are improving, holding steady, or deteriorating. Useful for factors managing multiple buildings and for owners who want a quick answer before reading the full report.

    Surface Canvas
    A visual representation of your building's elevations with defects, repairs, and monitored items pinned to their exact location. Instead of reading a description and guessing where a crack is, you can see it on the building. This is how our technicians record findings in the field and how you review them afterwards.

    That's the difference between a report that tells you what something looks like and one that tells you what condition it's actually in.

    Item Packs
    Every element of your building, from a chimney pot to a downpipe bracket, gets its own structured record. Material, condition, defect history, repair history, photographs. All captured in a consistent format that makes comparison across inspections straightforward.

    Defect and Monitor Tracking
    When a defect is identified, it enters the system and stays there until it's resolved. It can be graded, monitored across inspections, escalated, or closed out with evidence. Nothing gets quietly forgotten between visits.

    Inspection Spine
    A chronological record of every inspection carried out on the building. Each one links to the findings, the reports generated, and the defects identified. Over time, this builds a complete maintenance history that no single inspection report can provide.

    Three PDF Report Types
    Summary, detailed, and client-facing reports generated directly from live data. No rewriting, no reformatting, no risk of the report not matching the record. Each report reflects the current state of the building at the time it's produced.

    Client Map
    All your buildings plotted on a live map with current status, last inspection date, and Property Health Score visible at a glance. Designed for factors and operators managing buildings across multiple locations.

    Common questions

    About Building Passport

    If something isn't covered here, just get in touch

    No. Building Passport is included as standard with every building SAT maintains. There’s no separate cost, no subscription, and no contract beyond the maintenance relationship

    Who can access the record?

    The building owner, the property factor, and any operator with a legitimate interest in the property. Access is set up when the Passport is created

    It covers the external fabric of the building — everything SAT inspects and maintains. Internal works aren’t recorded.

    Collaborations and cultivating a global community of diverse individuals who are dedicated making positive.

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    Want your building captured in The Passport?

    From the work

    Field notes

    Observations from looking after Edinburgh's older buildings

    What we look after

    Every part of an older building

    Fill in our short form and we will get straight back to you

      We track all items

      Click on a pin to see some of the items we track

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      Rainwater Systems

      We check: Gutters, Downpipes, Joints, Seals, Hangers, Brackets, Surfaces

      Rainwater Systems

      We check: Gutters, Downpipes, Joints, Seals, Hangers, Brackets, Surfaces

      Chimneys

      We check: Pots, cope stones, haunching, chimney breast and throat, stonework, mortar joints, flashings and soakers

      Chimneys

      We check: Pots, cope stones, haunching, chimney breast and throat, stonework, mortar joints, flashings and soakers

      Roof Covering

      We check: Slipped/missing slates, Ridges, Ridge tiles and joints, Abutments and Skews

      Roof Covering

      We check: Slipped/missing slates, Ridges, Ridge tiles and joints, Abutments and Skews

      Stonework

      We check: Surfaces, Spalling, Lamination, Loose stonework, Mortar joints, Cracks and deterioration

      Stonework

      We check: Surfaces, Spalling, Lamination, Loose stonework, Mortar joints, Cracks and deterioration

      Inspections

      SAT check every aspect and surface of the property. We do this visually and physically

      Inspections

      SAT check every aspect and surface of the property. We do this visually and physically